Nicosia, 27th September 2021
Dear Cyprus Youth Council Member Organisations,
The Board of the Cyprus Youth Council based on the Article 15 paragraph Α’ of the CYC Statute would like to announce the launch of the Annual General Assembly on Saturday, 27 November 2021, at the offices of SEK in Nicosia at 09:00 a.m.
Schedule for the Annual GA:
- Discussion and approval of the Annual Activity Report of the Board
- Presentation of CYC’s international activity
- Discussion and approval of the financial accounts (for the year ended 31/8/2021).
- Evaluation and approval of the applications for new member organisations and loss of the Membership status(a)
- Discussion and adoption of policy papers(b)
- Elections for President, Vice Presidents and Board Members(c)
Therefore, attached you can find the following information and documents:
(a) Applications and criteria for Full, Connected and Observer Member Organisations
The General Assembly will offer the opportunity to youth organisations to apply to become Connected or Observer Member Organisations of the CYC. Also, youth organisations that are already Connected Member Organisations can apply to become Full Member Organisations. Application forms and criteria can be found HERE.
The deadline for applications is 27 October 2021.
(b) Information on submitting Policy Papers
The CYC Member Organisations can submit policy papers to be considered for approval by the General Assembly. Following the decision of the Board of the Cyprus Youth Council during its meeting on September 14th , 2021, it has decided to adopt a new procedure regarding the submission of policy documents and a process of amendments aimed at their adoption by the General Assembly of the CYC for which you have already been informed. For the purposes of the smooth running of the procedures you can find the Policy Documents Regulations HERE.
The deadline to submit policy documents is 10 October 2021.
(c) Elections for President, Vice Presidents and Board Members
Elections for the President, Vice Presidents (2) and Board Members (6) will be held at the General Assembly. Nominations can be submitted by Full Member Organisations only. All the nominations must be submitted by filling this application form (HERE) together with a short biography of the candidate and a motivation letter* at least 30 days (27 October 2021) before the General Assembly. The candidates must not have turned 33 years old until the date of the General Assembly.
*Note: The Motivation Letter should address the questions “What skills and qualifications do you have?”, “Why should you get elected?”, “Why member organisations should choose you?”
According to Article 11, paragraph H’ of the CYC Statute, any Member Organisation that intends to have a candidate for the upcoming elections must proceed with the arrangement of their financial obligations by October 28th 2021.
All Member Organisations of CYC must fill a form describing the activities they organised or took part in 2021 (until October 27th, 2021). Please find the form HERE.
For further information please contact the Board at [email protected] or 22878316.
Best regards,
Board of the Cyprus Youth Council