Dear Member Organisations,
The Board of Cyprus Youth Council under the article 15, paragraph A’ of CYC statute, announces its annual General Assembly. The General Assembly, which will also be electoral for the two consultative bodies of CYC, will be held on Saturday 28 November 2020 at 09:30am – 16:00pm, at SEK offices in Nicosia (address & map here).
Please note that we will take all the necessary measures according to the Ministry of Health regulations, to contain the COVID-19 pandemic. Due to the regulations, Full Members will be able to attend the General Assembly with the number of 2 persons, while Associate and Collaborating Members with 1 person.
According to the preliminary schedule, the General Assembly will:
- Discuss and approval Annual Activity Report of the Board
- Presentation of CYC’s international activity
- Discussion and approval of financial report
- Evaluation and approval of applications for membership-organizations (a)
- Discussion and adoption of policy papers (b)
- Elections for Financial Control Committee (c)
- Elections for Advisory Board for CYC Membership Applications (d)
Therefore, please find attached the following information and support documents:
(a) Applications and criteria for Full and Connected Member Organisations
The General Assembly will offer the opportunity to youth NGOs to apply to become Connected Member Organisations of the CYC. Also, youth NGOs that are already Connected Member Organisations can apply to become Full Member Organisations. Applications and criteria can be found HERE.
The deadline for applications is 28 October 2020.
(b) Information on submitting Policy Papers
The CYC Member Organisations can submit policy papers to be considered for approval by the General Assembly. Organisations that wish to submit documents, must submit them both in Greek and in English. After the timely submission, the documents will be sent to all Member Organisations for any potential changes to be discussed at the General Assembly. Please find the relevant Regulations HERE.
The deadline for receipt of policy documents is 28 October 2020.
(c) Elections for the Financial Control Committee (FCC)
Elections for the Financial Control Committee (FCC) will be held at the General Assembly. Nominations may be submitted by Full Member Organisations only. All nominations submitted by organisations must complete an application form together with a short biography of the candidate and a letter of motivation * at least 30 days (28 October 2020) before the General Assembly.
The candidates must not have turned 33 years old until the date of the General Assembly. All the nominations must be submitted by filling this application form HERE.
*Note: The Motivation Letter should address the questions “What skills and qualifications do you have?”, “Why should you get elected ?”, “Why do you think that member organisations should choose you?” “What is your experience with financing and/or financial controls?”
(d) Elections for Advisory Board for Membership Applications
Elections for the Advisory Board for Membership Applications will be held at the General Assembly. Nominations may be submitted by Full Member Organisations only. All nominations submitted by organisations must complete an application form together with a short biography of the candidate and a letter of motivation * at least 30 days (28 October 2020) before the General Assembly.
The candidates must not have turned 33 years old until the date of the General Assembly. All the nominations must be submitted by filling this application form HERE.
*Note: The Motivation Letter should address the questions “What skills and qualifications do you have?”, “Why should you get elected ?”, “Why do you think that member organisations should choose you?”, “What is your experience with Youth Organisations?”
All Member Organisations of CYC must fill a form describing the activities they organised or took part in 2020 (until October 28, 2020). Please find the form HERE.
Finally, it is noted that in order to promote the cooperation between member organisations, a designated area will be provided in the hall of the General Assembly for MOs to promote their activities. Any promotional / educational material should be placed in the hall at 9:00 to 09:30.
For further information please contact the Board at [email protected] or 22878316.
Best regards,
Cyprus Youth Council